Privacy Policy
Polyworld Privacy Policy
Last Revised: 14 October 2025
This Privacy Policy describes how Polyworld (“we”, “us”, or “our”) collects, uses, discloses, and protects information about users (“you” or “your”) when you use our website, applications, services, tools, or features (collectively, the “Services”). For the purposes of applicable data protection laws, Polyworld is the data controller.
By using or accessing our Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree, please do not use our Services.
1. Updates to this Privacy Policy
We may modify this Privacy Policy from time to time. When we make material changes, we will update the “Last Revised” date and, where required by law, provide notice (e.g. via email or a banner). Your continued use of the Services after changes become effective means you accept the updated policy.
We encourage you to review this Privacy Policy periodically.
2. Your Rights
Depending on your jurisdiction, you may have the following rights with respect to your personal information:
Right of access / information — You may request confirmation of whether we process your personal data, to access the data, and obtain details about how we process it.
Right of rectification — You may request correction of inaccurate or incomplete data.
Right to erasure / deletion (“right to be forgotten”) or right to restrict processing — You may request deletion of your data or limit certain processing, subject to legal exceptions.
Right of portability — You may request your data in a machine-readable format to transfer to another service.
Right to object / withdraw consent — If we process data based on your consent or legitimate interests, you may object or withdraw your consent (though that may affect your use of some features).
Other rights under applicable law (for example, to lodge a complaint with a regulator).
To exercise these rights, you may contact us (see Section 15). We may require you to verify your identity before acting on a request.
We will respond to your requests within applicable legal timeframes (typically within one month, unless an extension is allowed).
3. What Information We Collect & Use
We may collect the following types of information:
a) Information you provide directly
Contact & profile data: name, email address, username, password, etc.
Account information if you register with us.
Communications you send: support requests, feedback, or other messages.
User-generated content such as posts, comments, images, etc., if our Services offer community or forum features.
You may choose not to provide some of this information, but in that case you may not be able to use certain features.
b) Automatically collected information (“Usage Data”)
When you use our Services, we may collect information automatically, such as:
IP address
Device type, operating system, browser type
Timestamps (e.g. first access, last access)
Log data
Geolocation information (if enabled)
Analytics and usage metrics
Cookies, tracking pixels, or other tracking technologies
This helps us understand how users interact with our Services, detect issues, improve performance, and deliver better user experiences.
c) Third-party sources
We may receive information about you from third parties (e.g. public sources, marketing partners, analytics providers) and combine it with information we collect.
4. Legal Basis for Processing (for jurisdictions like GDPR)
When applicable (e.g. under GDPR), we rely on one or more of the following legal bases to process personal information:
Performance of a contract / service — Processing necessary to provide the Services you request.
Legal obligations — Processing to comply with laws, judicial orders, etc.
Vital interests — Processing required to protect life or safety.
Legitimate interests — For example, improving and securing our Services (provided your rights don’t override us).
Consent — Where you have consented for a specific purpose (e.g. marketing, cookies).
We will inform you of the legal basis for specific processing when required.
5. How We Share Your Information
We may share your personal information in the following circumstances:
With service providers / vendors: hosting providers, analytics, email services, security vendors, etc.
With affiliates or corporate group: to coordinate operations or share resources.
With third parties at your request: e.g., integrations, social features, sharing functionality.
Legal compliance / law enforcement: to comply with law, regulation, or court order.
Business transfers: in connection with a merger, acquisition, or sale of assets (with appropriate safeguards).
To enforce policies: enforce our Terms, prevent abuse, protect rights.
Professional advisors: auditors, legal advisors, accountants, etc.
We will require that third parties act consistently with this Privacy Policy and applicable data protection laws.
6. Cookies & Tracking Technologies
We use cookies, web beacons, tracking pixels, and similar technologies (“Tracking Technologies”) to collect Usage Data.
You may control or block cookies via browser settings, though blocking may affect some functionality.
We do not currently respond to “Do Not Track” browser signals.
For details, we provide a cookie settings interface (if applicable).
We use tracking primarily for analytics, performance monitoring, personalization, and security.
7. User-Generated Content / Public Contributions
If our Services allow you to submit content (e.g., forum posts, comments), that content may be public and viewable by others. We cannot control how others use it, and you should not post sensitive personal data publicly.
We are not responsible for the privacy or security of user content once made public.
8. Social Features & Integrations
Our Services may include features that connect with third-party social platforms (e.g. “Share”, “Login with X”). These features may allow third parties to collect data about you and your interactions. Please review the relevant third party’s privacy policies.
When you connect your account to third-party services, the data shared is subject to your permissions and the policies of both Polyworld and the third party.
9. Third-Party Websites & Links
Our Services may contain links to external websites or services not operated by us. We do not control and are not responsible for their content or privacy practices. We recommend reviewing their privacy policies.
10. Children’s Privacy
We do not knowingly collect personal information from children under age 13 (or higher where required). If you believe we have collected such data, please contact us so we may delete it.
If you are a parent or guardian and believe your child has submitted such data, you may request deletion.
11. Data Security
We implement reasonable security measures to protect your personal data from unauthorized access, disclosure, or alteration. However, no system is security-perfect. Information transmitted over networks may be at risk. Use caution when transmitting sensitive data.
12. Data Transfers / International Transfers
Because we operate globally, your data may be transferred, stored, and processed in countries other than your own. These jurisdictions may have different data protection laws. We will employ safeguards (e.g. standard contractual clauses, adequacy decisions, encryption) where required under applicable law.
13. Data Retention
We will retain your personal data only as long as necessary for the purposes for which it was collected, or to satisfy legal obligations, resolve disputes, or enforce our agreements. When data is no longer needed, we will delete or anonymize it unless legal obligations require longer retention.
If you request deletion (see Section 2), we will take reasonable steps to delete your data, unless we have lawful grounds to retain it.
14. International Users / Non-Domestic Laws
If you reside outside [home country of Polyworld], your data will still be processed under the terms of this policy and relevant cross-border legal safeguards will apply. You understand and consent to transfers to other jurisdictions, subject to protections.
15. Contact Us / How to Exercise Your Rights
If you have questions, concerns, or wish to exercise your rights, you may contact us at:
Entity: Polyworld Email: [email protected]
We may request you verify your identity before fulfilling requests.
If you are in a jurisdiction with regulatory oversight (e.g. the EU, Australia, etc.), you also have the right to lodge a complaint with the relevant data protection authority.
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